Looking for the information about the Coach Directory?

Information and forms for Coaches to complete can be found below by clicking on the Coach Directory tab.

One of the objectives of The Pony Club is to give instruction and coaching in riding and horsemastership and to educate Members to look after and to take proper care of horses and ponies.  Pony Club Coaches deliver training and support Members to help them develop their riding and horse and pony care skills.

Coaches must base their teaching on The Pony Club Manual of Horsemanship and Instructor’s Handbook in order to avoid conflicting methods. For more information, click on the Pony Club Coaches tab below.

Code of Conduct for Coaches

Pony Club Coaches are divided into four categories according to their use and role within The Pony Club.  Each category has specific requirements, as detailed below.  It is a requirement that all Coaches used by The Pony Club are listed on the Coach Directory.  For more information, go to the Coach Directory tab.

  1. Fully Accredited Equestrian Coaches
    These Coaches can take sole charge of the groups they coach.
  2. Supervised Coaches
    These Coaches must not earn their main income from coaching riding. They may be paid to coach for The Pony Club. They must be supervised (within full sight and sound at all times) by a Fully Accredited Coach (category 1), the DC or Centre Proprietor, or any other official who fulfills the requirements for category 1. The supervisor must be able to hear exactly what the instructor is saying and must be able to see all their actions the whole time they are in contact with children or vulnerable adults.
  3. Volunteer Coaches
    These Coaches must be unpaid and supervised by a Fully Accredited Coach (category 1), the DC or Centre Proprietor, or any other official who fulfils the requirements for category 1.
  4. Coaches for non-riding / horse related activities
    These Coaches can be used for coaching sports / disciplines other than riding for Pony Club activities e.g. Swimming, Shooting, Running.

The requirements for each category of Pony Club Coaches are detailed in the table below:
Coach Requirements Table
Accredited coaches for another BEF Member Body (i.e. are currently listed as a coach by the Member Body and have attended CPD as required by that Body) may be used in The Pony Club but only for the sport that they are accredited in, if the Member Body is specific to a particular sport.  These coaches must still be listed on The Pony Club database.

* Where Supervised / Volunteer Coaches are coaching regularly (i.e. three or more times within any 30 day period)in England, Wales and Northern Ireland a disclosure check (DBS or Access NI) check and attendance at a Safeguarding & Protecting Children workshop is required.

*In Scotland, all four categories of coach must have a PVG check if they coach on at least one occasion.  Please note: the regular and frequent definitions do not apply in Scotland.

Please note, coaches who teach across the borders of England & Wales, Scotland and/or Northern Ireland will require a disclosure check (DBS, PVG or Access NI) for the respective country they are teaching in.

The Pony Club Instructor’s Folder has been renamed to the Coach’s Folder.  Anyone holding the Instructor’s Folder does not need to buy a new Coach’s Folder.

Pony Club CPD Courses are listed on the Area Coaching Courses page. 

Coaching Experience Log Books

The Pony Club Coaching Experience Log Books are hardwearing loose leaf A5 ring binders containing sheets for Pony Club Coaches to record their coaching practice and development.  Continuous development, in between the required instructor CPD courses, is essential for maintaining and improving the standard of coaching in The Pony Club.  Each folder contains a front page to record the coach’s details and further pages to record coaching session evaluations, feedback and mentor advice.  The Log Books can be purchased online via The Pony Club online shop at £3.50 each.  Further coaching session pages can be printed from The Pony Club website Coaching Resources page, or ordered from the Training department free of charge.

Thank you to everyone who has helped us to gather the information for the Database; we have received forms from in excess of 500 Coaches. The data has now been uploaded, but it isn’t too late for Coaches to send their details.  This can be done by the Branch / Centre (free of charge) or by The Pony Club office. From 1st May 2015, a fee of £5 is required for adding outstanding coaches to the database, due to the additional staff costs incurred at The Pony Club office to input the information.  A forthcoming update to the database will enable coaches to access and update their own records, after which point, they will be responsible for keeping their own details up to date and in line with the coach requirements. 

Only those people listed on the database, who fulfill the necessary requirements, are permitted to coach or instruct at Pony Club activities.

Forms for Coaches to Complete:

Online Database form - Click on this link to complete the Coach Database Form online via

Coach Directory Form This form can be completed in Word and emailed.

Coach Directory Form This form can be printed and completed by hand then posted or scanned and emailed.

Safeguarding and Protecting Children Workshop Dates can be found here

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