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Looking for the information about the Instructors Database?

Information and forms for Coaches to complete can be found below by clicking on the Instructors Database tab.

One of the objectives of The Pony Club is to give instruction and coaching in riding and horsemastership and to educate Members to look after and to take proper care of horses and ponies.  Pony Club coaches deliver training and support Members to help them develop their riding and horse and pony care skills.

Coaches must base their teaching on The Pony Club Manual of Horsemanship and Instructor’s Handbook in order to avoid conflicting methods. For more information, click on the Pony Club Coaches & Instructors tab below.

Pony Club Coaches are divided into four categories according to their use and role within The Pony Club.  Each category has specific requirements, as detailed below.  It is a requirement that all Coaches and Instructors used by The Pony Club are listed on the Instructors Database.  For more information, go to the Instructors Database tab.

  1. Fully Accredited Equestrian Coaches / Instructors
    These Coaches / Instructors can take sole charge of the groups they coach.
  2. Supervised Coaches / Instructors
    These Coaches / Instructors must not earn their main income from coaching riding. They may be paid to coach for The Pony Club. They must be supervised (within full sight and sound at all times) by a Fully Accredited Coach (category 1), the DC or Centre Proprietor, or any other official who fulfils the requirements for category 1. The supervisor must be able to hear exactly what the instructor is saying and must be able to see all their actions the whole time they are in contact with children or vulnerable adults.
  3. Volunteer Coaches / Instructors
    These Coaches / Instructors must be unpaid and supervised by a Fully Accredited Coach (category 1), the DC or Centre Proprietor, or any other official who fulfils the requirements for category 1.
  4. Coaches / Instructors for non-riding / horse related activities
    These Coaches / Instructors can be used for coaching sports / disciplines other than riding for Pony Club activities e.g. Swimming, Shooting, Running.

The requirements for each category of Pony Club Coaches / Instructors are detailed in the table below:
Coach requirements
Accredited coaches for another BEF Member Body (i.e. are currently listed as a coach by the Member Body and have attended CPD as required by that Body) may be used in The Pony Club but only for the discipline that they are accredited in, if the Member Body is specific to a particular sport. This includes coaches who are on the BHS Register of Instructors.  These Coaches and Instructors are also required to be listed on The Pony Club Instructor Database. 

* Where Supervised / Volunteer Coaches are coaching regularly (i.e. four or more times within any 30 day period) a DBS (or PVG or Access NI) check and attendance at a Safeguarding & Protecting Children workshop is required.

Pony Club CPD Courses are listed on the Area Instructor Courses page. 

Coach Code of Conduct

Coaching Experience Log Books

The Pony Club Coaching Experience Log Books are hardwearing loose leaf A5 ring binders containing sheets for Pony Club Coaches to record their coaching practice and development.  Continuous development, in between the required instructor CPD courses, is essential for maintaining and improving the standard of coaching in The Pony Club.  Each folder contains a front page to record the coach’s details and further pages to record coaching session evaluations, feedback and mentor advice.  The Log Books can be purchased online via The Pony Club online shop at £3.50 each.  Further coaching session pages can be printed from The Pony Club website Coaching Resources page, or ordered from the Training department free of charge.

An email has been sent to DCs regarding the Instructors Database and a change in the process for uploading Instructor information onto the database. 

Thank you to everyone who has helped us to gather the information for the Instructors Database; we have received forms from in excess of 500 Instructors and Coaches. The data is now being uploaded, but it isn’t too late for Instructors and Coaches to send their details.  From 1st May 2015, a fee of £5 will be required for adding outstanding instructors to the database, due to the additional staff costs incurred at The Pony Club office to input the information.  Branch officials can still add instructors to the database themselves without charge.  Instructors will be able to access and update their own records from October, after which point, they will be responsible for keeping their own details up to date and in line with the coach requirements. 

Only those people listed on the database, who fulfill the necessary requirements, are permitted to coach or instruct at Pony Club activities.
A copy of the letter sent to DCs, and the forms for Instructors/Coaches to complete can be downloaded below. 

Letter to DCs regarding the Instructor Database

Forms for Instructors/Coaches to Complete:

Online Instructor Database form - Click on this link to complete the Instructor Database Form online via events.pcuk.org

Instructor Database Form.docx This form can be completed in Word and emailed.
Instructor Database Form.pdf This form can be printed and completed by hand then posted or scanned and emailed.

Information on The Pony Club Tests is available in the Tests & Achievements section of the website.  There, you will find the Test requirements and recommended reading.

For Test Nomination forms, go to the Forms, Guides & Handbooks section of the Officials Information page.

Safeguarding and Protecting Children Workshop Dates can be found here

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